All use cases

Online admissions & PPDB forms

During admissions, the school committee often collects paper forms and re-types the names and files of new students one by one. We set up an online registration form so data flows straight to the committee spreadsheet, complete with file uploads.

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An Indonesian school admissions committee reviewing applicants on a laptop; a calm, tidy setting.
A stack of paper PPDB forms and student files on the registration committee's desk.
Before

Applicant Data Gets Typed Over and Over.

During new-student enrollment, parents fill out paper forms, then the committee re-types every name, birth date, and track choice into a spreadsheet. Files are scanned one by one and named by hand.

Misspelled names or swapped files often slip through until announcement day. The committee is busy matching paper, not selecting students.

How

We Set Up a Form That Fills Itself In.

Instead of paper, we install an online registration form: parents enter student data and upload files right from their phone. Each submission lands as a new row in the committee spreadsheet, complete and uniform.

Data flow: applicant, PPDB form, committee spreadsheet, committee. Applicant PPDB form Committee spreadsheet Committee
One form submission instantly becomes a new row in the committee spreadsheet with files attached.
The admissions committee smiling at a tidy applicant list on a laptop; attached-file icons are visible.
After

The Committee Selects Instead of Re-typing.

Now every applicant arrives as a tidy new row, with files attached in one place. The committee just filters and selects, instead of re-typing.

Names are no longer misspelled because parents enter them themselves, and files are not swapped because they attach to the right row.

Day to day

What a Day Looks Like

  1. 1

    Morning, parents register

    A parent opens the PPDB link, enters the child's details, and uploads files from the phone before leaving for work.

  2. 2

    Midday, the list grows

    Each submission lands as a new row in the committee spreadsheet with files attached; the committee sees it without recording anything.

  3. 3

    Late afternoon, ready to select

    The committee filters applicants by track and file completeness, then begins selection.

What changes

What used to be re-typed three times now arrives tidy in a single entry.

  • Parents register and upload files themselves from the phone.
  • Each applicant arrives as a uniform new row in the committee spreadsheet.
  • Files attach to the right row, not swapped or lost.
  • The committee selects students, not re-types data.

Is your school still collecting PPDB forms on paper?

Tell us how you currently run enrollment. We will help lay out the online form step by step.

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