All use cases

Online service forms & data export

Every letter request that reaches the village office usually gets typed twice: once on paper, once again into the ledger. We deliver an online form that sends each submission straight to a spreadsheet row or the treasurer's email, with no re-typing.

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Indonesian agency staff filling an online service form on a laptop while a resident shows a phone.
A cluttered agency service counter with a handwritten ledger and a stack of paper request forms.
Before

Every Request Gets Typed Twice.

Residents fill out a paper form at the counter, then staff copy it again into the ledger so there is a record. Sheets pile up, names get mistyped, and not rarely a file goes missing before it is processed.

The monthly recap means stacking all the paper back up and counting by hand. The treasurer often works late just to assemble a report that should be simple.

How

We Replace Paper with a Form That Flows on Its Own.

We install a simple online form residents can open from their phone. Each submission lands directly as a row in a spreadsheet, or in the treasurer's email, complete and tidy without being re-typed.

Data flow: resident, service form, spreadsheet/email, treasurer. Resident Service form Spreadsheet/email Treasurer
One submission from a resident becomes a row in the spreadsheet and a notification in the treasurer's email, with no re-typing.
An Indonesian treasurer smiling as they review a tidy spreadsheet on a laptop; a phone shows a submitted-form notification.
After

Records Come In Tidy; the Treasurer Stops Re-Typing.

Now every request from a resident is recorded by itself in the spreadsheet, complete with name, date, and letter type. What used to be typed twice is now typed once, by the resident.

The treasurer opens the spreadsheet and sees every request that came in today. The monthly report assembles itself, with no pile of paper on the desk.

Day to day

What a Day Looks Like

  1. 1

    Morning, residents submit

    A resident opens the form from their phone at home, fills in a letter-of-statement request, and hits send.

  2. 2

    Midday, treasurer sees

    The submission appears as a new row in the spreadsheet and lands in the treasurer's email, complete, without re-typing.

  3. 3

    Late afternoon, everything tidy

    Every request for the day is recorded and can be exported into a report with one click.

What changes

What used to be typed twice on paper and in the ledger now shows up on its own as a tidy row.

  • Residents submit from home on their phone, without queuing at the counter.
  • Every request is recorded automatically as a row in the spreadsheet or the treasurer's email.
  • No more re-typing mistakes or files going missing.
  • The monthly report assembles itself and can be exported anytime.

Is Your Agency Still Relying on Paper Forms?

Tell us which service gets the most requests. We will lay out the form and the data flow into the spreadsheet step by step.

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